ESAVS Asia Terms and Conditions

By submitting registration or booking forms to ESAVS Asia, contacting ESAVS Asia via e-mail, post, phone or social media you accept the ESAVS Asia Terms and Conditions as defined below and agree to our Privacy Policy.

ESAVS Asia reserves the right at all times to change, amend, add or remove any of the terms without prior notice. These Terms and Conditions apply to all clients and cooperation partners.

Please note, that for the courses which are held in 2018 an older version of Terms and Conditions apply.



ESAVS Asia offers different services and depending on your booking, registration or purchase order you may be confronted with various types of fees:

Tuition Fee or Registration Fee to a course includes the participation in the course, lunch / coffee breaks and course notes. The Tuition Fee does not include accommodation or any types of travel costs. For further details, please refer to our payment and cancellation policy.

Course Notes Fees - in some cases, additional access to course notes might be provided for an additional charge. Please note, that this fee is non-refundable.

Extra Operational Fee – in some cases when attendees to the ESAVS Asia events are non-compliant with rules defined in these Terms and Conditions, an extra fee may incur to enable an exceptional arrangement with a participant. In those extraordinary situations, whenever accepted by ESAVS Asia, an extra operational fee may be applied in addition to the registration fee, which may amount to 30% - 50% of the late registration fee. Please note, that this fee is non-refundable.


Bookings, Registrations and Payments

All fees must be paid in full in advance, according to the deadlines provided on the ESAVS Asia website (see information below and on the respective course pages).

We accept payments by credit cards (Visa and MasterCard). Please note that all transfer charges must be met by the sender.

Applications for courses are registered according to the order in which full payment of the tuition fee is received, as the number of participants per course is limited.

ESAVS Asia reserves the right to decline a registration without further explanation.

Early registration with full payment will be rewarded with a discount off the regular tuition fee which must be paid in full within the deadlines stated on the respective course pages.

If you have not received any confirmation from ESAVS Asia via e-mail regarding your booking or registration, please contact our office: This email address is being protected from spambots. You need JavaScript enabled to view it. as non-confirmed bookings or registrations are invalid.



Any participant wishing to cancel their booking must notify ESAVS Asia in writing.


Cancellation charges will apply as follows:

In the event of a cancellation received less than 8 weeks (56 days) prior to the course start date, a no-show situation or a cancellation during the course, no refunds will be granted.

In the event of a cancellation received between 12 to 8 weeks (84-56 days) prior to the course, ESAVS Asia reserves the right to retain 50% of the payment received.

Cancellations made more than 12 weeks (more than 84 days) before the course start date will receive a full refund minus €120 administrative costs.

Fees cannot be transferred to another course or refunded for either cash or goods, unless a separate agreement with the ESAVS Asia office has been made. This may incur an administrative charge (€120).

Tuition fees will be fully reimbursed if a course is cancelled by the ESAVS Asia. No further claim can be raised thereafter. This means that the ESAVS Asia refunds only tuitions fees and does not reimburse expenses for travel arrangements made by participants.

The course notes purchase fee is non-refundable.

ESAVS Asia does not provide refunds for payments made to third parties (hotels, airlines, transportation industry, etc.).

ESAVS Asia strongly recommends the purchase of a travel insurance, when registering for a course and making travel arrangements. Travel insurance can cover the cost of your travel expenses in the event of a last minute cancellation or emergency such as sickness, strikes or other circumstances that may prevent the participant from attending the course.



The visa application and all costs and processes associated with it are the sole responsibility of the participant. ESAVS is not liable to pay for any fees incurred by the participant for the visa. Refunds are possible for rejection of visa applications only when the participants apply at least 8 weeks before the course commencement. Hence, please ensure to apply for the visa well within time.

Missed lectures cannot be made up at another time.

ESAVS Asia does not provide individual insurance for participants. Participants of the ESAVS Asia courses are required to hold a valid health insurance or any other travel insurance policy.

Payment of the deposit / tuition fee confirms that the applicant understands and agrees to the above Terms and Conditions.

 All ESAVS Asia course dates, locations and structure are subject to change up to 6 weeks prior to the courses starting. ESAVS Asia does not accept responsibility for monetary loss paid by participants to other organisations.

Request for duplicates or lost certificates etc. will incur a €50 charge.


Copyright Statement

All material ESAVS Asia offers for its courses (including course notes, distance learning material etc. prepared by the course masters) is, unless otherwise stated, the property of the European School for Advanced Veterinary Studies Asia and the respective course masters.

Copyright and other intellectual property laws protect these materials.

Reproduction or transmission of the materials, in whole or in part and in any manner, is not permitted without the prior written consent of the copyright holder.

Participants may not distribute any copies to third parties, whether or not in electronic, whether or not for a charge or other consideration, without prior written consent of the copyright holder of the materials.

Any infringement of the above is a violation of copyright law and will result to exclusion of all future ESAVS Asia courses without any refund - and will be prosecuted criminally. Contact information for permission requests to reproduce or distribute materials available through ESAVS Asia courses is:

ESAVS Asia Office
Am Bahnhof 2
55765 Birkenfeld

Please review this page for any changes and updates.(Last update: 23 October 2023)